Privacy Policy

Who does this apply to?

This  applies to:

• Visitors to our websites
• Participants in our programmes
• Attendees and participants of our events and awards
• Suppliers, partners, and volunteers
• Employees and contractors

About us and how to get in touch

Rise Women in Broadcast Ltd. is the controller of the personal information we process unless otherwise stated.

• Company number: 11815211
• ICO registration number: ZA613264

Contact us regarding your rights and this privacy notice at:

• Email: admin@risewib.com
• Post: c/o Bubble Agency, Aviation House, 125 Kingsway, London WC2B 6NH

The Policy

This privacy policy explains how we comply with:

• The UK General Data Protection Regulation (UK GDPR)
• The Data Protection Act 2018
• The Privacy and Electronic Communications Regulations (PECR)

By using our website and services, you agree to the terms of this notice.

How we collect your personal information

We collect information directly from you when you:

• Contact us with an enquiry
• Sign up to receive news or join our mailing list
• Join one of our social media groups
• Register for an event or awards ceremony
• Nominate yourself or someone else for an award
• Apply to, or are recommended for, our mentoring programme
• Act as a mentor or mentee in our mentoring programme
• Work with us as a partner, supplier, volunteer, contractor, or employee

We may also receive your information from third parties, such as schools, partner organisations, or colleagues who recommend you.

What information do we collect?

We may process the following:

• Contact details (name, email, phone, address)
• Employment details (role, employer, industry experience)
• Demographic information (where provided, e.g. age, region)
• Event and award registration details, including accessibility and dietary needs
• Communications you send us
• Technical information from your use of our website (see “Cookies” below)

We do not routinely collect special category data unless you provide it voluntarily.

Purposes and lawful bases for processing

Where we rely on consent, you may withdraw it at any time.

Who we share your information with

We may share your personal data with:

• HubSpot – for customer relationship management (CRM) and email communications
• Eventbrite – for event registrations and ticketing
• Google Drive / Google Workspace – for secure cloud storage and document sharing
• Event organisers, venues, and partner organisations (only as needed for event or programme delivery)
• Service providers such as IT support, web hosting, or analytics tools

All third parties are required to respect the security of your data and only process it under our instructions.

Website use, cookies and tracking

Use of cookies

Our website uses cookies to:

• Facilitate browsing and improve your user experience
• Distinguish you from other users
• Understand how you use our website (analytics)
• Provide personalised content or advertising (where consented)

Types of cookies we use

• Session cookies: deleted when you close your browser
• Persistent cookies: remain until deleted or expired
• First-party cookies: set by us
• Third-party cookies: set by other services (e.g. YouTube, social media, analytics)

Consent and control

On your first visit, you are asked to consent to cookies. You can withdraw consent at any time by changing your browser settings or clearing cookies. For guidance, visit www.aboutcookies.org.

If you block cookies, you may still use our website, though some functionality may be limited.

Website visitor tracking

We use tracking software (such as Google Analytics) to monitor visitor behaviour. This may involve setting a cookie but does not identify you personally.

Marketing and mailing lists

• We operate an email mailing list through HubSpot to share updates, events, and opportunities.
• You can subscribe through an online process with your explicit consent.
• You can unsubscribe at any time via the link in emails or by contacting us.
• Marketing emails may contain tracking (e.g. link clicks, opens) to help us improve engagement.

Third-party links, adverts and embedded content

• Our website may contain sponsored links, adverts, or embedded content (e.g. YouTube, Vimeo, social media).
• These may use cookies or tracking from third parties.
• We cannot control or access third-party cookies. Clicking such links is at your own risk.
• Always check the privacy policies of third-party sites before providing data.

Downloads and media files

• Any downloadable documents or media are provided at your own risk.
• We recommend using antivirus software to verify authenticity.
• We are not responsible for third-party downloads hosted externally.

Social media

• Our website may use social sharing buttons. Use of these is at your discretion.
• Content shared may appear on your social media feed or profile.
• Please review the privacy policies of the relevant social media platforms.

International transfers

Some of our service providers (including HubSpot, Google, and Eventbrite) are based outside the UK. This means your data may be transferred internationally, including to the United States.

Where this occurs, we ensure appropriate safeguards are in place, such as:

• The UK Government’s adequacy decisions (where available)
• Standard Contractual Clauses approved for UK GDPR use
• Additional technical and organisational measures where necessary

How long we keep your data

• Event and award participation: up to 5 years
• Mentoring and Rise-up programme records: up to 5 years after programme ends
• Marketing subscriptions: until you unsubscribe
• Employment and contractor records: in line with statutory requirements

Your rights

You have rights to:

• Access your data
• Rectify inaccurate data
• Erase your data
• Restrict processing
• Data portability
• Object to processing (including marketing)
• Withdraw consent at any time

Complaints

If you are unhappy with how we use your data, please contact us first.
You can also complain to the Information Commissioner’s Office (ICO): www.ico.org.uk.

Automated decision-making

We do not use your personal data for automated decision-making or profiling.